Effective Date: November 17, 2023

Introduction
Welcome to the Western Forestry Contractors’ Association’s website (hereinafter referred to as “WFCA”, “we,” “us,” or “our”). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website www.wfca.ca, or engage with us as a member. By accessing our website or becoming a member, you consent to the practices described in this Privacy Policy.

Information We Collect
We collect personal information that you voluntarily provide to us when you:

• Register for membership
• Fill out forms on our website
• Communicate with us via email, phone, or other means
• Participate in activities on our website
• Contact us directly

The personal information we collect may include, but is not limited to:

• Name
• Contact information (e.g., email address, phone number, mailing address)
• Employment details (e.g., job title, company name)
• Payment information (e.g., credit card details)
• Membership preferences and history

Certain information is automatically collected when you visit, use, or navigate our website. This information may include device and usage information, such as your IP address, browser, and device characteristics, operating system, language preferences, and more. We collect this information primarily to maintain the security and operation of our website and for analytics and reporting purposes.

We also use cookies and similar tracking technologies to collect and store your information, as described in our Cookie Policy.

How We Use Your Information
We process your information for purposes based on legitimate business interests, the fulfillment of our contracts with you, compliance with legal obligations, and/or your consent. The purposes for which we use your personal information may include:

• Facilitating account creation and login processes
• Requesting feedback and contacting you about website usage
• Enabling user-to-user communications
• Managing user accounts
• Sending administrative information to you
• Protecting our website and enforcing our terms and policies
• Responding to legal requests and preventing harm
• Fulfilling and managing your orders and renewals
• Delivering and facilitating services to you
• Responding to inquiries and offering support
• Sending marketing and promotional communications
• Aggregating or anonymizing information for business purposes
• Disclosure of Your Information

We may share your personal information with third parties based on your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations. Categories of third parties with whom we may share your information include:

• Cloud Computing Services
• Communication & Collaboration Tools
• Data Analytics Services
• Data Storage Service Providers
• Finance & Accounting Tools
• Government Entities
• Payment Processors
• Performance Monitoring Tools
• Sales & Marketing Tools
• Website Hosting Service Providers
• Social Networks
• Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to collect and store your information as described in our Cookie Policy.

Data Retention
We will keep your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless otherwise required by law.

Data Security
We implement organizational and technical security measures to protect your personal information. However, no method of transmission over the Internet is entirely secure, so we cannot guarantee absolute security.

Children’s Privacy
Our website is not directed at individuals under the age of 18. If we learn that we have collected personal information from children under 18 without parental consent, we will take appropriate steps to delete such information.

Your Privacy Rights
You have the right to:

• Review, update, or delete the data we collect about you
• Change and/or correct any data we have about you
• Terminate any data we have about you
• Change and/or correct your means of communication with us
• Terminate your means of communication with us
• You can also opt out of marketing emails at any time

Updates to this Notice
We may update this Privacy Policy from time to time to comply with relevant laws. The updated version will be effective as soon as it is accessible.

Contact Us
If you have questions or comments about this Privacy Policy, you may contact us at:

Western Forestry Contractors’ Association
Email: [email protected]
Mail: Suite 720 – 999 West Broadway, Vancouver, BC, V5Z 1K5, Canada

Review, Update, or Delete Your Data
To review, update, or delete your personal information, please submit a request via email to [email protected].